Office assistant

The Reference is a committed digital agency of 160 creative thinkers, driven by knowledge and craftsmanship. Our clients refer to us as a bunch of lovely and intelligent people. We share a collaborative culture in which we leverage our expertise and unleash our creativity in every aspect of our work. This allows us to open up digital opportunities in numerous verticals and businesses. That's why A-brands and other market leaders have been considering us trusted advisors for many years.

The Reference conversation team event

Job

As Office Assistant you will work part-time (60% or 80%) from our office in Ghent.

As an Office Assistant, you bear full responsibility for the reception:

  • You receive all guests and take care of the telephone lines
  • You maintain and follow up the general info mailbox
  • You take care of the post distribution

You are responsible for all office matters:

  • You ensure that our Agile Office is up & running, you are responsible for optimal logistics and stock management (ordering coffee, fruit, biscuits, office supplies)
  • You follow up on our access management (badges and keys)
  • You facilitate travels for employees

You provide administrative support to the Sales, Finance & HR team:

  • Preparing and following up on sales proposals
  • Provide support with invoicing to customers
  • Together with HR, you make sure that new colleagues feel welcome during their onboarding
  • You are the force behind our company Team events, Christmas drink, St Nicholas party...
  • You take care of our ‘Reffers’ with our attentions and gifts policy
Office building The Reference Ghent

Profile

  • A Bachelor’s Degree or equivalent through experience
  • You gained an initial experience during an internship or in your first job
  • You are independent, mature and have a great sense of responsibility; this is not a 'deskbound/telephonist' role, you will be in and around the office!
  • You are team-oriented and customer-focused: with your energetic and enthusiastic approach, you strive to find solutions to help internal and external stakeholders move forward
  • You are motivated, proactive and a people person
  • You have strong administrative skills and have an eye for detail
  • You will be dealing with confidential data, so discretion and reliability are must-haves
  • You have excellent knowledge of the familiar Office packages (Word, PowerPoint, Excel)
  • You are fluent in Dutch and English, French is a plus

Our offer

We are one of Belgium’s most successful digital agencies, part of the international Emakina Group, but with its own DNA.

You will be one of the key figures in a young and dynamic team where there is plenty of scope for personal initiative.

We give you the opportunity to develop your talent further. We provide a L&D budget and the necessary time to perfect your skills and expertise.

Your welfare is important to us. We ensure a healthy work-life balance and the necessary relaxation, at our company parties and legendary boardgame nights, for example.

Work part-time from our office in Ghent. Three or four days a week, whatever suits you best!

Last but not least… an attractive salary with lots of additional benefits, such as meal vouchers, group and health insurance, bike lease, extra days leave, …

Join our team